Your Financial Aid Responsibilities

To receive federal or state financial aid, a student must maintain Satisfactory Academic Progress (SAP). The Financial Aid Office will evaluate a student's progress at the (1) time of application and at the (2) end of each semester. Changes of curricula do not necessarily constitute extended time limits for eligibility. Per federal regulation, all enrollment at PVCC and all applicable transfer credits will be considered, whether or not aid was awarded or received.

The SAP Appeal Policy currently states that:

  • Students must earn at least 67% of the credit hours they attempt. 
  • Students must meet minimum cumulative GPA requirements based on a progressive scale.
  • Students who have attempted a number of credits that total 150% or more of their program requirements have not made satisfactory academic progress. 

What is Satisfactory Academic Progress (SAP)?

Satisfactory academic progress (SAP) is a policy designed to define successful completion of class work toward an approved degree or certificate program to maintain eligibility for student financial aid. If you are unable to meet these standards, you will be placed on financial aid warning or suspension. If you are receiving financial aid, you have a responsibility to make Satisfactory Academic Progress (SAP) towards your degree or certificate program in order to continue receiving funds from state and federal grants, as well as Federal Stafford and PLUS loans. This means that you must:

  • Maintain a minimum cumulative grade point average (GPA).
  • Successfully complete 67% of all credit hours attempted for your degree or certificate program.
  • Complete your program within the time limit for receiving aid.
  • Earn grades of A, B, C, D, S or P in your classes. Grades of F, R, W, U, X and I are unsatisfactory.

If You Do Not Make Satisfactory Academic Progress (SAP)

PVCC's Financial Aid Office checks your progress at the end of each semester. If you are not meeting SAP you will be given one warning per semester. After that semester if you are not meeting SAP, your financial aid will be suspended. If this happens, the Financial Aid Office will send you a letter notifying you of the suspension. The letter will include information on how to appeal the suspension and what you need to do in order to re-establish your eligibility for financial aid.

1. GPA Requirements (GPA Rule) In order to remain eligible for financial aid, students must meet minimum cumulative grade point average requirements.  Only non‐developmental courses with grades of A, B, C, D, and F are included in this calculation.  Transfer credits are excluded.  In order to graduate, a minimum cumulative grade point average of 2.0 is required.

SAP GPA Requirements for Total Number of Credits Attempted

Total Number of Credits Attempted GPA Requirement
1-15 1.5
16-30 1.75
31+ 2.0

2. Completion Rate (67% Rule)  Students must successfully complete 67% of cumulative credits attempted.  This evaluation is made prior to financial aid being awarded and after grades are posted at the end of each semester a student is enrolled at the College. 

  • Satisfactory grades are A, B, C, D, S, or P.
  • Developmental and ESL coursework is included in the calculation.
  • Accepted transfer credits will be counted as both attempted and completed.

3. Maximum Hours (150% Rule)  Financial Aid will be terminated for recipients upon reaching 150% of the number of credits needed to complete their degree, diploma or certificate program. This regulation applies to all students, including those that have not previously received financial aid.

  • For example, a student working toward an A.A. degree needs 60 credit hours to graduate. Once the student attempts 90 credit hours they are no longer eligible for financial aid. (60 credit hours x 150 percent = 90 credit hours) Under extenuating circumstances, the 150 percent rule may be appealed. The 150 percent rule applies to all classes attempted by the student, including vocational and transfer hours. Students must make other arrangements to pay their tuition and fees if their financial aid is terminated and they do not appeal or their appeal is denied.

Students are allowed to receive financial aid for up 30 credit hours of remedial coursework. The successful completion of remedial coursework is not counted toward the 150% completion rule. Repeated coursework is allowed as stated in the college catalog. However, these repeated courses count towards the calculation of 150% time limit.

4. Developmental and ESL Courses  Students may receive financial aid for a maximum of 30 semester hours of Developmental Studies courses as long as:

  • The courses are required as a result of placement testing,
  • The student is in an eligible program of study, and
  • Satisfactory academic progress (SAP) requirements continue to be met.  

ESL credits are unlimited in numbers as long as they are taken as part of an eligible program and SAP requirements continue to be met.

How to Re-establish Your Eligibility for Financial Aid 

Following a deficiency in cumulative grade points or credit hours, you will without receiving any financial aid have to do the following in order to reapply:

  • obtain the minimum grade point average required and/or
  • earn the required number of credit hours

You cannot regain your eligibility for financial aid simply by changing your degree or certificate or your curriculum.

Frequently Asked Questions: 

What is Satisfactory Academic Progress (SAP)?

Satisfactory Academic progress (SAP) is a policy designed to define successful completion of class work toward an approved degree or certificate program to maintain eligibility for student financial aid. If you are unable to meet these standards, you will be placed on financial aid warning or suspension.

What is the SAP appeal process?

If a student is failing the Completion Rate (67% Rule) or GPA requirement the student is given one warning semester. If a student continues not meeting Satisfactory Academic Progress (SAP) for completion rate or GPA requirements the following semester, financial aid is suspended. A student can choose to appeal due to special considerations like illness, injury, family death or other academic performance concerns beyond the student's control.
To Submit an Appeal:

Step 1: Your Reason for Appeal
Step 2: Provide Appeal Letter and Supporting Documents
Step 3: Meet with a Student Success Advisor to help develop an Academic Plan.
 

Appeals are submitted through the PVCC Financial Aid Office and are reviewed and processed. 

 

What is Financial Aid Warning Status?

Students who fail to meet SAP for the first time will be automatically placed in a Warning Status for one (1) semester and are expected to meet SAP requirements by the end of that semester. Students who fail to meet SAP at the end of the warning period will fail SAP.

What is Financial Aid Probation Status?

Students who have successfully appealed the loss of their financial aid are placed on probation. Students on probation are eligible to receive financial aid for one (1) semester, after which they must be meeting all of the SAP standards or the requirements of an academic progress plan that was pre-approved by the Financial Aid Office.

What is Financial Aid Suspension Status?

Students who do not meet SAP or the conditions of their academic plan will be placed in suspension status and are not eligible for financial aid.

How do repeated courses impact SAP?

Students can repeat courses with financial aid until successfully completed. There is no limit assuming all other SAP requirements are met. Students may only repeat a passed course once to meet an academic standard, like a higher grade. Repeated coursework will be included in the evaluation of completion rate and maximum timeframe. Only the latest grade will count towards the cumulative grade point average.

How do I complete a SAP Appeal for 150% Rule?

Visit the financial aid office to complete a 150% SAP Appeal Transfer Credit Form and submit to the registrar. The registrar will evaluate your credits and determine which ones count toward your current PVCC degree or certificate program. The financial aid office will evaluate your transfer credit form and return a decision to the student.