Content Disclaimer, Nondiscrimination Statement, Privacy Policy, FERPA and FOIA

Content Disclaimer

Piedmont Virginia Community College (PVCC) provides its Web site, catalog, handbooks, printed and digital class schedules and any other printed materials or electronic media, for your general guidance. PVCC does not guarantee that the information contained within them, including, but not limited to, the contents of any page that resides under the Domain Naming System (DNS) registrations of,,, or, are up to date, complete and accurate. Individuals assume any risks associated with relying upon such information without checking other credible sources, such as an advisor in PVCC's Admissions and Advising Center. Links to other materials and Web sites provided in these sources are also for information purposes only and do not constitute PVCC's endorsement of products or services referenced in such materials.

In addition, a student's or prospective student's reliance upon information contained within these sources, or individual program catalogs, handbooks, printed or digital class schedules, or other printed materials or electronic media, when making academic decisions does not constitute, and should not be construed as, a contract with PVCC. Further, PVCC reserves the right to make changes to any provision or requirement within these sources, as well as changes to any curriculum or program, whether during a student's enrollment or otherwise.

We strongly encourage current and prospective students to confer with an advisor in PVCC's Admissions and Advising Center for the most credible information about the College's programs and services.

Nondiscrimination Statement

Piedmont Virginia Community College is an equal opportunity institution providing educational and employment opportunities, programs, services, and activities. PVCC does not discriminate on the basis of age, color, disability, family medical history or genetic information, military service, national origin, parental status, political affiliation, race, religion, sex (including pregnancy and gender identity), sexual orientation, or any other non-merit base factor. The College also prohibits sexual harassment including sexual violence or misconduct. The following person has been designated to handle inquiries regarding any of these policies: Human Resources Manager, 501 College Dr., Main Building, Room M810, Charlottesville, VA 22902; 434.961.6567.

Privacy Policy

It is the policy of the Commonwealth of Virginia and of Piedmont Virginia Community College that personal information about citizens will be collected only to the extent necessary to provide required services or benefits, that only appropriate information will be collected and that citizens shall understand the reasons information is collected and be able to examine their personal records which are maintained by a public body.

Privacy Policy Procedures 

This Website:

Collects no personal information.
Does not place a "cookie" on your computer.
Will not track your movements through the website.
Questions or comments concerning the content of this website may be directed to

Release of Information About Students (FERPA)

PVCC complies with FERPA, the Family Education Rights and Privacy Act of 1974, when releasing information about students. FERPA permits the following directory information to be released: name, date of birth, dates of attendance, honors earned, programs of enrollment and degrees and the diplomas or certificates earned.

Pursuant to 34 C.F.R. §99.31(a)(11), Code of Virginia § 23.1-405(c), or the Virginia Freedom of Information Act (§2.2-3700 et seq.) PVCC will not disclose the address, telephone number, or email address of a student unless the student has affirmatively consented in writing to such disclosure. 

Social Security Number
To protect the integrity of our students’ social security numbers, students are assigned a student EMPLID number when they submit a Piedmont Virginia Community College Application for Admission. You should use your EMPLID number to access your education records, as needed.

As a PVCC student, you have the ability to maintain the privacy of your student record.  If you do not want PVCC to disclose information from your educational records without your prior written consent, you must log into MyPVCC to restrict your information in your record. Instructions for restricting any or all of your information are below.

If you have any questions regarding the privacy of your student record or about FERPA, please contact the Admissions & Advising Center at 434.961.6551 or

Right to Consent to Disclosure
One exception which permits disclosure without consent is a disclosure to school officials with legitimate educational interests. A school official is an individual employed by PVCC or the Virginia Community College System in an administrative, supervisory, academic or research, or support staff position. Other typical exceptions include:

  • High school dual enrolled or concurrent enrolled students
  • Specific official review for audits or evaluation
  • Financial Aid staff
  • Campus Security personnel
  • Accrediting bodies
  • Appropriate officials in cases of health or safety emergencies
  • PVCC or Virginia Community College System contracted individuals or companies
  • A student serving on an official committee at PVCC
  • A school official or faculty member who has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility
  • Federal Law, such as the Solomon Amendment

How Students Can Set Privacy on Their Student Records Through MyPVCC

  1. Navigate to the PVCC Web site at
  2. Click the MyPVCC link (yellow ribbon at top right of home page).
  3. Enter your user name and password.
  4. Click the VCCS SIS Student Information link.
  5. Click the Student Center link. (FYI - This is where students go to update addresses and telephone numbers.)
  6. Click the User Preferences link.
  7. Click the FERPA RESTRICTIONS link.
  8. Click the green box labeled Edit FERPA/Directory Restrictions.
  9. You will see all of the types of student information -- email, address, etc. If there is any information that you wish to be withheld from any outside agency/organization, you must click the box beside that particular type of information.
  10. Once you have completed your privacy settings, click the SAVE button.
  11. NOTE! Once you save this information, PVCC will not release your restricted items unless you provide written permission to do so. Please keep this in mind if you know that someone/some agency will be verifying any of your educational information.

Freedom of Information Act (FOIA)

The Virginia Freedom of Information Act (FOIA), is located at §2.2-3700 et seq. FOIA guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, public officials, and public employees. 

The PVCC Policy on FOIA contains your FOIA rights and PVCC's responsibility to respond.

To request records from PVCC, you may direct your request to:

Karen Grunow, FOIA Officer
or at the main campus mailing address in the footer below. 

Requests for information from the Virginia Community College System (VCCS) can be sent to

Virginia Freedom of Information Act – Rights and Responsibilities

The Virginia Freedom of Information Act (FOIA), located § 2.2-3700 et. seq. of the Code of Virginia, guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, public officials, and public employees.

A public record is any writing or recording — regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format — that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business. All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies.

The policy of FOIA states that the purpose of FOIA is to promote an increased awareness by all persons of governmental activities. In furthering this policy, FOIA requires that the law be interpreted liberally, in favor of access, and that any exemption allowing public records to be withheld must be interpreted narrowly.

You have the right to request to inspect or receive copies of public records, or both.

You have the right to request that any charges for the requested records be estimated in advance.

If you believe that your FOIA rights have been violated, you may file a petition in district or circuit court to compel compliance with FOIA.

Making a request for records from Piedmont Virginia Community College (PVCC)

  • You may request records by U.S. Mail, fax, e-mail, in person, or over the phone. FOIA does not require that your request be in writing, nor do you need to specifically state that you are requesting records under FOIA. From a practical perspective, it may be helpful to both you and the person receiving your request to put your request in writing. This allows you to create a record of your request. It also gives us a clear statement of what records you are requesting, so that there is no misunderstanding over a verbal request. However, we cannot refuse to respond to your FOIA request if you elect to not put it in writing.
  • Your request must identify the records you are seeking with “reasonable specificity.” This is a common-sense standard. It does not refer to or limit the volume or number of records that you are requesting; instead, it requires that you be specific enough so that we can identify and locate the records that you are seeking.
  • Your request must ask for existing records or documents. FOIA gives you a right to inspect or copy records; it does not apply to a situation where you are asking general questions about the work of PVCC, nor does it require PVCC to create a record that does not exist.
  • You may choose to receive electronic records in any format used by PVCC in the regular course of business. For example, if you are requesting records maintained in an Excel database, you may elect to receive those records electronically, via e-mail or on a computer disk, or to receive a printed copy of those records
  • If we have questions about your request, please cooperate with staff’s efforts to clarify the type of records that you are seeking, or to attempt to reach a reasonable agreement about a response to a large request. Making the FOIA request is not an adversarial process, but we may need to discuss your request with you to ensure that we understand what records you are seeking.

PVCC must respond to your request within five working days of receiving it.  “Day One” is considered the day after your request is received. The five-day period does not include weekends or holidays.

The public records PVCC maintains include, but are not limited to personnel records, scholastic records, contracts, and records related to academic programs. The Code of Virginia allows any public body to withhold certain records from public disclosure. PVCC routinely withholds records subject to the following exemptions:

  1. Personnel records (Va. Code § 2.2-3705.1(1)).
  2. Scholastic records (Va. Code § 2.2-3705.4(1)).
  3. Records subject to attorney-client privilege (Va. Code § 2.2-3705.1(2)) or attorney work product (Va. Code § 2.2-3705.1(3)).
  4. Records relating to the negotiation and award of a contract, prior to a contract being awarded (Va. Code § 2.2-3705.1(12)).

PVCC will invoke the personnel and scholastic records exemptions to protect the privacy of its employees and students.  PVCC will invoke the contract negotiations exemption whenever it applies to protect PVCC’s bargaining position and negotiating strategy.

Virginia Freedom of Information Act – Fees

A public body may make reasonable charges not to exceed its actual cost incurred in accessing, duplicating, supplying, or searching for the requested records. No public body shall impose any extraneous, intermediary, or surplus fees or expenses to recoup the general costs associated with creating or maintaining records or transacting the general business of the public body. Any duplicating fee charged by a public body shall not exceed the actual cost of duplication. All charges for the supplying of requested records shall be estimated in advance at the request of the citizen as set forth in subsection F of §2.2-3704 of the Code of Virginia. 

FOIA Advisory Council

In addition, the Freedom of Information Advisory Council is available to answer any questions you may have about FOIA. The Council may be contacted by e-mail at, or by phone at (804) 225-3056, or toll-free at (866) 448-4100. If you would like to comment on the quality of assistance provided to you by PVCC, you may complete the Freedom of Information Advisory Council's public comment form, located here: Public Comment Form.